Women Traveling the World LLC TERMS AND CONDITIONS
This document outlines what Women Traveling the World LLC agrees to provide when you sign up for a tour, and what you agree to do in return. This information is very important, please read it carefully.
Current tour prices are listed on the page corresponding to each tour. Due to currency fluctuations, cost increase and situations out of our control tour prices may change without notice at any time. Tour participants who already registered for a tour will not be affected by any price changes.
Included in the price of the tour:
All accommodations: Specific hotels for each tour are listed on each tour’s accommodation page. We reserve the right to substitute accommodations of similar standard when necessary.
All transportation during included group activities as per itinerary: transportation between cities will be in vans, small buses, ferry’s or trains depending on the group size.
Transfers between the airport and the hotel on arrival and between the hotel and the airport on departure on selected tours if arriving within specified times, please check the detailed itinerary to see if the airport transfer is included on the tour you selected. If you arrive early or stay after the tour your transfers may not be included. Please inquire.
A full time tour leader with 6 or more clients.
A licensed in-country tour guide is used for all tours.
Any additional items, meals, activities or otherwise stated for each individual tour.
All prices quoted include the cost of the tour operator planning, and operation. Tour prices DO NOT INCLUDE: airfare (unless noted) and airport taxes (unless stated as such in the tour), other transportation to the tour location, laundry charges, telephone calls, room service charges, mini-bar charges, all items of personal nature. Travel, accident, baggage, health, or life insurance policies, tips for guides and drivers are not included in the itinerary, private excursions, recreational activities not mentioned in the itinerary, optional activities, passport and/or visa when applicable. In the case of computer or human billing error we reserve the right to re-invoice Participants with correct billing.
ADDITIONAL EXPENSES INCURRED AS A RESULT OF DELAY, CHANGE OF SCHEDULES, ILLNESS, WEATHER, STRIKES, HOSTILITIES, QUARANTINE, GOVERNMENT REQUISITION OF HOTEL SPACE, OR ANY OTHER REASONS BEYOND THE CONTROL OF WTTW, SHALL BE BORNE BY THE PARTICIPANT.
Single supplements are available on a limited basis at additional cost. The actual cost of a single supplement for each tour is listed on the overview page for each tour.
Roommates: The Tour Organizers will attempt to match you with a roommate based on age/smoker or not. If the Tour Organizers match the Participant with a roommate whom the Tour Participant deems unsuitable, then the Tour Participant must either try and change roommates on her own or simply accept the current roommate and make the best of it. There will be no refunds for complaints about roommates, and if any Tour Participant cancels the tour because of a roommate, there will be no refund. We try to match you up the best we can but cannot promise to guarantee as to companionship.
Baggage: We recommend that Tour Participants take along a carry-on bag as per airlines restrictions and include any needed toiletries, medications a change of clothes or anything else you simply can’t’ live without for 24-48 hrs in case of baggage loss or delay. Baggage is carried at owner’s risk and baggage insurance is strongly recommended. We are not responsible for baggage loss/delay due to airline error.
Health: Woman traveling the World tours includes a lot of walking, stairs, hiking, and standing while sightseeing. All Tour Participants should be prepared to walk at least three miles a day on uneven surfaces, including steps, during days on which excursions are scheduled. If you have any concerns regarding your physical ability to participate in the tour, we strongly recommend that you consult your physician before signing up. Any pre-existing physical, mental, or emotional disability that may require attention or treatment must be reported in writing prior to the beginning of a tour. Tour Participants who require any form of assistance must be accompanied by a helper who is capable of and totally responsible for providing such assistance. The group’s itinerary will not be adjusted for people who are not able to keep up with the rest of the group. All Tour Participants are required to complete and sign a Medical Release and Waiver Agreement. On the day the tour begins, or any day thereafter, if you leave the tour for an, unforeseen medical or family emergency, money will be refunded, “ONLY” if you have purchased “trip insurance” then the terms of that policy will apply and the insurance company would be responsible for any refund as per the policy. Woman Traveling the World is not responsible for any refunds for a trip interruption or delay of your own cause. The minimum age for participants is 18. There is no maximum age, however you must be able to keep up with the pace of the group. Smokers may smoke only outdoors and downwind from the group – never in hotel rooms or during group meals or activities. Smokers will stay in a single room, unless they share a room with another smoker.
Travel Insurance: Not included in the tour price. We highly recommend obtaining individual travel insurance for the duration of the tour (trip cancellation, foreign medical, flight delays and cancellations, medical evacuation). For an overview of available options in travel insurance coverage please contact us. You acknowledge that trip insurance has been presented to you in the Tour Booking form if you decline to purchase trip insurance then you are on your on for any cancellations of your own doing or non covered issues as mentioned herein.
Travel documents and Visas: Tour Participants are required to have a valid passport and a visa, if necessary. Incomplete documentation will result in the airline and airport authorities refusing permission to enter the country. The Tour Organizers will not arrange for passports or visas and will not be held liable for any irregularities caused due to improper documentation. Each Participant is responsible for determining specific passport and visa requirements in the Participant’s country of origin and for obtaining the necessary documents prior to departure. Passport must be valid for at least 6 months beyond the anticipated tour date. It is suggested that all Participants check with the appropriate Consulate regarding their visa requirements.
Tour itineraries are subject to change: Due to unexpected circumstances, we reserve the right to cancel, change or substitute an activity or a service. During local or national holidays abroad, certain facilities such as museums, sightseeing tours, and shopping may be limited. Uncompleted portions of the tour itinerary are not cause for refund.
Waiver of responsibility: Women Traveling the World and its representatives (“Tour Organizers”) are making all ground arrangements pertaining to the Tour, including, but not limited to, hotel and restaurant reservations, sightseeing and side trips, subject to the condition that the Tour Organizers will not be held liable to injury, death, delay, theft, damage, or irregularities, however caused. Tour Organizers will take no responsibility or liability for: 1. injury, loss, or damage to persons or property, including luggage. 2. Additional expenses resulting from changes in exchange rates, tariffs, or schedule. 3. The act or default of any company or person engaged in conveying the Tour Participants, or in carrying out the arrangements of the Tour, or otherwise. 4. Additional expenses incurred or due to sudden sickness, weather conditions, strikes, or other causes or acts of God. 5. Losses due to cancellations.
Travel: Participants are responsible for their own travel arrangements to and from the tour location. Please note that some tours start and end in different cities and an “open jaw” air ticket is required. All destinations in Europe have several daily connections with most cities in Europe and several have direct connections from selected cities in the USA and Canada.
Tour Payments: To reserve space on any tour, a deposit of $500.00 per person per tour is required at the time of booking. No reservation is considered confirmed until the deposit is received by Women Traveling the World. The deposit is part of the final payment which must reach us no later than 60 days prior to the start of the tour. Returned checks will incur a fee of $25.00 For all deposits and tour payments, we accept personal checks, Visa, Master Card, Amex and money orders and bank drafts. Missing the final payment deadline may result in being removed from the tour.
Cancellations and refunds: The tour deposits are not refundable if you cancel for a non insured reason. All cancellations must be sent in writing via email. Do not consider a cancellation received and effective until you get a cancellation confirmation.
Tour Cancellation: Although we do our best to avoid this, it may occasionally become necessary for Women Traveling the World to cancel any tour due to insufficient sign-up or any other cause. We recommend not purchasing your air until 60 days prior to departure unless you have been informed otherwise that the tour is a definite go. If a tour is cancelled due to low enrollment, you will be notified at least 60 days in advance of the tour departure date. In this case, your entire payment will be refunded to you within fourteen days after the tour cancellation. Refund of payments made constitutes full settlement, and releases Women Traveling the World from any further liability. We are not responsible for any additional expenses incurred by tour members preparing for a canceled tour, such as nonrefundable airline tickets, travel insurance cost or passport fees. If a tour is cancelled due to a natural disaster, strike, or other event outside our control, we cannot guarantee the 60 days notice.
Loss & Liability: Women Traveling the World strongly encourages all tour Participants to purchase Travel Insurance to cover additional costs (airline tickets, loss of luggage, trip delay or tour cancellation, personal accident, medical evacuation, etc.). We assume no liability for the safety of any Participant while in transit or during the tour. Women Traveling the World is not responsible or liable for loss, damage or theft of luggage or personal injury, accidents or illness while on tour nor for any type of trip interruption.
Photographs: Representatives of the Tour Organizers may be photographing the Tour. The Tour Organizers reserve the right to publish any such photographs without obtaining further consent from any Participant. Each Participant releases the Tour Organizers and its representatives from any liability in connection with any such use of such photographs.
Leaving the tour: The Tour Organizers reserve the right to accept, decline, or retain any person as a Participant at the Tour at any time without liability and without any obligation to pay a refund or any other amount whatsoever. The Tour Organizers take no responsibility or liability for any Participant who leaves the Tour prior to its conclusion or for any activity undertaken by any Participant that is not included on the Tour itinerary. There will be no discounts or refunds for any Tour Participant who temporarily leaves the Tour and then returns to the Tour later.
Unruly guest. We at WTTW ask all our guest to conduct themselves in a mature and courteous manner while on tour. If a guest becomes unruly, argumentative or drunk beyond control and interrupts the tour or other guest in any way it is our right to call this person aside and issue a formal warning. If this behavior becomes consistent and creates a problem for other guest WTTW reserves the right to ask the participant to either leave the tour early, get her own room at her own cost if she has a roommate who has been interrupted due this behavior or take any all necessary action to protect the health, safety and well being of the other travelers. Any such action taken that results in additional cost shall be the sole responsibility of the guest who has created the issue. This is to protect all guest and assure them of a comfortable and enjoyable travel experience.
Special Requests: We will advise hotels of any special requests of Tour Participants, provided we receive the request at the time of booking. However, we cannot guarantee all requests.
Payment of deposit or full payment shall be deemed as consent by the Tour Participant to the above Terms and Conditions.
PERSONAL RESPONSIBILITY: I am entirely responsible for my own personal safety, health, and mental, physical, emotional, and general well-being during and after the Tour. I release Women Traveling the World LLC and its representatives and any of their employees, assistants, and affiliates of any liability for any injuries or damages mentally or physically I or any of my family members might incur during or after the Tour. I understand that no health insurance or travel insurance will be provided by the Tour Organizers, and, if I wish to be insured, I must do this myself.
Women Traveling the World is registered with the state of Florida as a seller of travel, Registration No. ST38808. We are also bonded.
I have read, understood, and fully agree to the foregoing TERMS AND CONDITIONS. I release Women Traveling the World LLC and its representatives from all responsibility and liability.